Maintenance & Asset Manager is a real CMMS for the shop floor — an asset register with tags and serial numbers, preventive-maintenance scheduling by calendar or by hour meter, repair history, safety alerts, digital lockout/tagout, and tool & instrument calibration — running on the same platform and the same database as estimating, scheduling, and production. No separate system to buy, license, or log into.
Not a checklist app bolted on after the fact — a real asset register and PM engine built for a shop that runs machines every day.
Every machine tagged with a unique asset code and serial number — searchable, retireable, and tied to every task and repair logged against it.
Recurring PM tasks per asset, with a due list that surfaces automatically — nothing to remember, nothing tracked on a clipboard.
A rolling calendar view of what's due and what's coming — the same way project milestones show up on the production schedule.
Service intervals that fire off actual run hours, not just calendar days — for equipment that wears by use, not by the clock.
Every repair logged against the asset it happened to, so you can see a machine's full history — and what its downtime has actually cost.
A maintenance issue can be flagged major or minor with a safety callout — so a real hazard doesn't sit quietly in a routine ticket queue.
A digital lockout/tagout program tied to the asset register — energy-isolation steps per machine, a permit that names who locked it and why, and a verification step before power is ever restored.
Calibration due dates for gauges, meters, and measuring tools sit on the same due list as preventive maintenance — with certificate records and history logged right on the instrument.
Parts, labor, and downtime roll up into one running number per machine — the real cost of keeping it, not just what it cost to buy.
One shared record everyone on the floor and in the office reads from — not a spreadsheet on one machine that only shows its own day.
Every machine gets an asset code and serial number the first time it's added to the register — from a table saw to a dust collector.
Pick calendar-based service (every 90 days) or hour-meter-based service (every 500 run hours) — whichever actually matches how that machine wears.
Nobody has to remember. What's due — and what's overdue — surfaces on its own, the same way a billing application or a submittal shows up when it's ready.
A completed task or repair gets logged against the asset. Anything that's a real hazard gets flagged major or minor so it doesn't wait quietly in line.
Every logged repair adds to that asset's lifetime cost — visible on its own, and available to roll into the same margin reporting the rest of the platform already does.
A dedicated CMMS product will do some of this too — but it's yet another system, another login, and another database that doesn't know what your production schedule already knows.
| Capability | Paper / whiteboard | Standalone CMMS software | Maintenance & Asset Manager |
|---|---|---|---|
| Asset register with tags & serial numbers | ✕ | ✓ | ✓ |
| PM scheduling — calendar or hour-meter | ✕ | ✓ | ✓ |
| Repair history & downtime log | ~ | ✓ | ✓ |
| Safety alerts tied to a specific asset | ✕ | ~ | ✓ |
| Lifetime cost per asset | ✕ | ✓ | ✓ |
| Same login & database as production scheduling | ✕ | ✕ | ✓ |
| Feeds the same GM-level margin reporting | ✕ | ✕ | ✓ |
| Requires its own vendor contract & login | ✕ | ✓ | ✕ |
✓ present · ~ partial / manual · ✕ not covered — for the last row, ✕ is the good outcome
Beyond scheduled PM tasks, a machine can report its own condition back into its asset record as it happens — so a problem shows up the moment it starts, not at the next scheduled check.
Real-time condition monitoring — sensor, PLC, or hour-meter data streaming back into the asset record automatically — is genuinely possible on this platform, but it's highly custom: what data your equipment can actually expose, how it's networked, and what should trigger an alert all differ machine to machine and plant to plant. This isn't a checkbox we turn on — our consulting team scopes it with you, equipment by equipment.
Talk to our consulting team →Every deployment starts with the core platform — CRM, estimating, scheduling, production, billing. Maintenance & Asset Manager is one of the modules Rock River Consulting turns on based on what your operation actually runs and needs, alongside things like HR onboarding, the GM home page, and jobsite documentation. Same database, same users, same login — nothing new to stand up or administer separately.
If your team also runs electrical arc flash surveys, the panels and switchgear cataloged during a survey feed the same asset register this module uses — so the equipment you just labeled with a compliant NFPA 70E dual-QR label already has its preventive-maintenance schedule and repair history tracked here, instead of being entered twice. See the Arc Flash Site Survey module.